§ 2-158. Records.

(a)

The purchasing manager will maintain all the records required by federal, state, and local laws and ordinances to provide supporting documentation for all internal audits and to ensure transparency in the procurement process.

(b)

Since all public procurement transactions are subject to open records, the purchasing manager will maintain documentation on purchase orders, bids, requests for proposals, fixed assets inventory, surplus sales, e-verify documents, and insurance related documents for a period of seven years. These records may be manual documents or on-line records according to the current operating standards.

(Ord. No. 17-004 , § 8, 2-20-2017)