§ 2-153. Authority.

(a)

The finance department, through the purchasing manager, shall administer and enforce the provisions of this division equitably throughout the county. The finance department will ensure all software utilized for accounting purposes is able to manage the encumbrance of funds and expenditure of funds through a purchase order process. The finance director will ensure the purchasing manager and/or buyers are provided professional training so that they may maintain the highest degree of professionalism within the county.

(b)

The purchasing manager shall work with the using agency to ensure the quality, quantity, and type of commodity or service being requested will provide the best value for the funds being expended so that the citizens of the county are being served and the tax dollars are expended in a manner that proves prudent to a reasonable person.

(c)

The purchasing manager shall work with the using agency to clearly define the technical requirements for all goods and services being procured so that the end product will completely meet the need and fulfill its purpose. These technical requirements will be utilized to formulate the request for proposals (RFP) or invitation to bid (ITB) that will be released by the county to solicit competitive proposals and/or pricing.

(d)

The purchasing manager shall strive to maintain strong professional and cooperative relationships with vendors and contractors who desire to provide quality goods and services to the meet the operational needs of the county. The finance department will maintain up-to-date files of all vendors with whom the governing authority does business.

(Ord. No. 17-004 , § 3, 2-20-2017)